AI-Driven Automated Interview Scheduling Workflow

This n8n workflow automates the process of scheduling interviews by integrating OpenAI’s GPT-4 model, Google Calendar, and a chatbot interface. The goal is to allow candidates to easily find and book available times within the interviewer’s calendar through a conversational AI chat. The workflow checks the interviewer’s Google Calendar for existing events, generates available 30-minute time slots during business hours, and communicates with the candidate via an AI assistant to gather details and confirm the interview. Once finalized, it automatically adds the appointment to Google Calendar and sends a confirmation message. This process streamlines scheduling, reduces manual effort, and enhances user experience in organizing interviews or meetings.

**Workflow Overview:**

– The process begins when a chat message triggers the workflow, prompting the AI assistant to interact with the candidate.

– The AI checks the Google Calendar for existing events and extracts busy times, splitting these into 30-minute blocks.

– It then generates potential available slots only during business hours (9 AM-5 PM EST) on weekdays over the next two weeks.

– The workflow combines these free slots with the busy periods to identify open times, filtering out blocked slots.

– The candidate can respond with preferred times, and the system validates availability.

– Once a suitable slot is confirmed, the workflow books the interview in Google Calendar and provides the candidate with a detailed confirmation message.

**Use Cases:**

– Automating interview scheduling for recruitment agencies.

– Simplifying meeting arrangements for client consultations.

– Enhancing booking systems for service providers requiring quick availability checks.

**Key Components:**

– OpenAI GPT-4 for conversational AI interactions.

– Google Calendar integration for real-time availability checks.

– Custom JavaScript nodes for generating and filtering time slots.

– Conditional nodes for validation and final booking.

– Automated responses and confirmations via chat and email.