This n8n workflow automates the process of updating Slack status messages based on Google Calendar event colors and statuses. It is designed to streamline communication and scheduling by integrating Google Calendar, HTTP requests, and Slack. When a calendar event starts, the workflow fetches event details, determines the event’s color category, and updates Slack profiles with relevant status info. Additionally, different webhooks are triggered depending on the event’s class, such as ‘Busy,’ ‘Personal,’ or ‘Available.’ This setup is ideal for teams or individuals managing multiple schedules who want real-time status updates on Slack based on their calendar events.
The workflow involves the following steps:
1. **Event Trigger**: The Google Calendar trigger activates on event start, polling every five minutes.
2. **Fetch Calendar Event**: The Google Calendar node retrieves detailed event data using the event ID.
3. **Determine Event Color**: A Function node assigns a color name based on the event’s color ID.
4. **Status Webhook Triggers**: A Switch node categorizes the event by color and triggers different webhooks for ‘Busy,’ ‘Personal,’ or ‘Available’ statuses via HTTP Request nodes.
5. **Update Slack Status**: The Slack node updates the user’s profile with the event’s summary and color-coded emoji.
This automation saves time by keeping your team informed of your availability and current events automatically, reducing manual updates and improving communication flow.
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