Automated Meeting Notification with AI Assistance

This n8n workflow automates the process of handling new Calendly event bookings by extracting relevant details, generating personalized email and Slack notifications via an AI-powered language model, and sending those notifications automatically. The workflow is triggered when a new invitee schedules a meeting through Calendly. It then extracts key information such as name, email, and meeting time, and uses an OpenAI GPT-4 model to generate formatted email content and Slack messages. The email is sent directly to the invitee’s email via Outlook, while a Slack message is posted to a designated channel to notify team members of the new booking. This setup streamlines appointment management, enhances communication efficiency, and provides instant updates to relevant stakeholders—making it ideal for customer support, sales outreach, or team coordination scenarios.