Automated Expense Reporting from Airtable to QuickBooks

This n8n workflow automates the process of managing expenses stored in Airtable and seamless integration with QuickBooks for accounting. It starts with a trigger that detects new entries in Airtable’s ‘Created’ column, then searches and filters records based on the ‘Approved’ status. When an expense is approved, the workflow downloads the receipt file from a provided URL, creates an expense entry in QuickBooks, uploads the receipt file attached to the expense, and finally updates the Airtable record status to ‘Done’. This automation streamlines expense management, reduces manual data entry, and ensures accurate financial tracking. Practical use cases include finance automation for small businesses, expense reimbursement workflows, and integrating receipt management with accounting systems.