Automated Appointment Letter Generation and Approval Workflow

This n8n workflow automates the process of generating, reviewing, and sending appointment letters for new candidates, streamlining HR operations. When a candidate submits their details via a form, the workflow creates a personalized appointment letter by copying a template from Google Docs and populating it with candidate-specific information such as name, position, CTC, and joining date. The document is then converted into a PDF, stored in Google Drive, and an approval request is sent to an HR manager via email. Once the HR reviews and approves the letter, the workflow dispatches the final appointment letter PDF to the candidate via email, completing the onboarding communication process. Key steps include form submission trigger, document creation and update, human-in-the-loop approval, and automated email delivery, making it ideal for HR teams seeking to automate candidate onboarding documentation efficiently.