This n8n workflow automates the process of collecting, comparing, and synchronizing inquiry data from Google Sheets and a MySQL database. It is designed to streamline inquiry management for events or services, ensuring data consistency and timely notifications.
The workflow is triggered manually or scheduled to run every 30 minutes during business hours on weekdays. It begins by fetching new inquiry data from a specified Google Sheet, where form responses are stored. The data is then renamed for clarity and matched with existing inquiries in a MySQL database.
A dataset comparison node checks for differences between the Google Sheet data and the database records, based on key fields such as timestamp and source name. If discrepancies are found, the workflow updates the database appropriately, ensuring all inquiries are synchronized.
Additionally, the workflow includes logic to handle long or outdated replies, sending notifications if necessary, and updating Google Sheets statuses to reflect the latest data state. The entire process supports efficient inquiry management with minimal manual intervention, making it highly useful for event planners, customer service teams, or any organization handling inquiries via Google Forms.
Practical use cases include automating responses to event RSVPs, updating inquiry statuses in real time, and maintaining data integrity across multiple platforms for better reporting and follow-up.
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