This n8n workflow automates the process of capturing and organizing emails from Gmail into a Notion database, streamlining email management and project tracking. It runs on a scheduled trigger, typically every minute, to check for new labeled emails. The workflow retrieves emails tagged with a specific label in Gmail (e.g., ‘Notion’), then for each email, it verifies whether a corresponding page already exists in Notion based on the email’s thread ID.
If no matching page is found in the Notion database, the workflow creates a new page with the email’s subject as the title, includes a snippet of the email body, and adds a link to the original email for easy reference. Once an email has been processed and added to Notion, the label is removed from it to prevent duplication. Additionally, if an item in Notion is marked as complete, the workflow detects this update, and the email label is then cleared, indicating the task’s completion.
This setup is useful for teams or individuals managing customer emails, support tickets, or project-related correspondence, helping to keep emails organized and integrated directly within Notion for better task management and documentation.
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