Automated Email, Calendar, and Slack Follow-up Workflow

This n8n workflow automates the management of emails, calendar events, and Slack messages for proactive task follow-up and communication organization. It is designed to streamline daily administrative and sales-related tasks by extracting relevant information, checking follow-ups, and creating prioritized action lists. The main goal is to enhance productivity by ensuring timely responses, follow-up tasks, and synchronization across email, meetings, and messaging platforms.

The workflow begins with a manual trigger, allowing users to execute it on demand. Several key nodes perform the following functions:

– Fetch specific emails from Gmail based on message ID, filters, or labels, particularly focusing on unread and sent emails.

– Retrieve upcoming and recent Google Calendar events to identify meetings relevant to sales and partnerships.

– Interface with the Fireflies API to fetch transcripts of meetings, providing context for follow-up actions.

– Analyze Slack messages and mentions to identify pending responses or important discussions requiring attention.

– Use advanced language models to analyze email and Slack content, generating summaries, priority levels, and suggested actions.

– Cross-reference all gathered information with a Google Sheet that tracks ongoing tasks and priorities.

– Compile a comprehensive, prioritized daily briefing that highlights urgent responses, pending follow-ups, overdue tasks, and new action items.

This workflow is especially useful for sales teams, project managers, and busy executives aiming to automate routine communication follow-ups, maintain oversight, and ensure seamless team coordination. It provides a consolidated overview of all communication channels, intelligently flags items needing immediate attention, and helps keep the user organized and responsive throughout the workday.