This n8n workflow automates email organization in Gmail by analyzing message content with OpenAI’s GPT-4. It helps users efficiently categorize incoming emails into predefined labels such as “Quotation,” “Inquiry,” “Project Progress,” and “Notification,” streamlining inbox management and prioritization.
**Workflow Steps:**
1. **Gmail Trigger:** Activates upon receiving new emails in Gmail based on a polling interval.
2. **Retrieve Email Content:** Fetches the full message content for analysis.
3. **Content Analysis with OpenAI:** Sends the email content to ChatGPT-4 to determine relevant labels according to predefined categories.
4. **Parse AI Output:** Extracts the suggested labels from the AI response.
5. **Retrieve and Match Existing Labels:** Gets all Gmail labels, compares them with AI suggestions, and merges them.
6. **Aggregate Label IDs:** Converts label names to their Gmail ID counterparts.
7. **Assign Labels to Email:** Applies the matched labels to the email message, automating the organization process.
**Use Case:**
Ideal for professionals and teams who manage large volumes of emails, this workflow reduces manual sorting efforts by automatically categorizing messages based on their content, ensuring efficient inbox management and quick response times.
**Setup & Customization:**
– Create corresponding labels in Gmail.
– Connect Gmail and OpenAI accounts in n8n.
– Modify prompt instructions and label categories to suit your needs.
This workflow enhances productivity, ensures better organization, and leverages AI for smarter email management.
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