Automated CFO Expense Review and Archiving Workflow

This n8n workflow streamlines the process of monitoring, analyzing, and archiving employee expense submissions in Airtable. When a new expense request is added or updated with a ‘Pending’ status, the workflow triggers and performs an AI-powered review. It uses GPT-4 to evaluate the expense details, flag suspicious or high-cost items, and generate a detailed reasoning report. The decision and rationale are then stored back in Airtable, ensuring transparency and accountability. Additionally, the workflow embeds the reasoning into vector format using Pinecone, creating a scalable, searchable archive of past decisions for future auditing and pattern recognition. This automation is ideal for CFOs and finance teams seeking an efficient, consistent, and intelligent expense approval system.