Automated Zoom Meeting Summary and Task Creation Workflow

This n8n workflow automates the process of retrieving Zoom meeting data from the last recorded session, extracting transcripts, summarizing the meeting, and generating follow-up tasks and emails. It begins with a manual trigger or scheduled run, fetches recent meeting data via Zoom API, and filters for meetings within the last 24 hours. The workflow then downloads and processes the transcript, extracting essential content. Using OpenAI’s GPT-4 model, it creates a structured meeting summary, which is then formatted into an HTML email. Simultaneously, the workflow identifies action items and assigns them to the respective participants, creating tasks in ClickUp or scheduling follow-up meetings via Outlook Calendar. The final step involves sending out the formatted email to participants and setting up next steps. This workflow is practical for automating post-meeting summaries, task assignments, and follow-ups, saving time and ensuring comprehensive documentation. It is ideal for teams using Zoom, Outlook, and task management tools like ClickUp or similar integration services.