Automated Email-Driven Calendar Scheduling Workflow

This n8n workflow automates the process of managing appointment requests received via email by integrating Gmail, OpenAI’s GPT-4, Google Calendar, and custom workflows. It detects new unread emails, classifies whether they relate to scheduling a meeting, and checks for appointment indicators. When an appointment request is identified, the system evaluates the email content to confirm its intent. It then retrieves upcoming calendar events, compares availability, and crafts appropriate responses to coordinate scheduling with the sender.

The key steps include:

– Triggering on unread emails in Gmail

– Using GPT-4 to classify emails as appointment requests

– Confirming the email’s intent with NLP analysis

– Fetching calendar events within a specific date range

– Determining available dates and proposing meeting times

– Sending a reply email proposing suitable times or confirming the schedule

– Marking processed emails as read.

This workflow is ideal for automating appointment management, saving time, reducing manual follow-up, and ensuring prompt communication for busy professionals or organizations handling a high volume of scheduling requests.