Automated Email Handling and Categorization Workflow

This n8n workflow automates the process of managing incoming emails by categorizing, responding, and updating email statuses, specifically tailored for outreach and inquiry management. It begins with a Gmail trigger that polls for new emails every hour, then classifies each email into categories like Guest Post, YouTube, or Udemy Courses using a language model. Based on the classification, the workflow sends tailored responses for each type—such as detailed inquiry responses for guest posts, collaboration offers for YouTube review requests, or course recommendations for educational inquiries—using customized HTML email templates. Additionally, the workflow marks processed emails as read, applies specific labels for easy identification, and creates or updates contact records in Brevo (formerly SendInBlue). For existing contacts or emails from specific domains, it can automatically reply with predefined templates, enhancing outreach efficiency. Practical uses include automating customer support, marketing responses, or inquiry management, saving time and ensuring consistent, personalized communication.