This n8n workflow automates the process of monitoring, extracting, and organizing invoice data from Google Drive uploads. Designed for businesses that handle high volumes of invoices, this workflow streamlines invoice processing by automatically detecting new invoice files uploaded to a specific Google Drive folder. Once a new invoice is detected, the workflow uploads the file to LamaParse via an HTTP request, which utilizes AI-powered parsing to extract key line items such as description, quantity, unit price, and total amount.

The parsed data is then received via a webhook, decoded, and processed to structure individual line items. These details are stored in Airtable, creating a comprehensive and easily accessible database of invoices and their line items. The workflow involves key nodes such as the Google Drive trigger, HTTP request for parsing, webhook for retrieving parsed data, and Airtable for structured record creation.

This automation is useful for accelerating accounts payable, reducing manual data entry errors, and maintaining organized records of invoices, making it ideal for accounting teams, finance departments, or service providers managing numerous invoices regularly.