Automated Calendar Event Response and Email Notification

This n8n workflow streamlines the process of handling new Calendly invitees, generating personalized email responses, and sending notifications through Microsoft Outlook. It starts with a Calendly trigger that activates when a new invitee schedules an event. The workflow then captures and edits relevant fields—such as the invitee’s email, name, and event details—using a Set node. It proceeds with an AI Agent node that constructs a tailored email message in HTML format, incorporating event specifics and a helpful assistive tone. An OpenAI language model further refines or interacts with the generated content, with structured parsing to ensure proper formatting. Finally, the workflow sends a comprehensive email to the invitee via Microsoft Outlook, containing scheduling details and a personalized message. This automation is ideal for service providers or scheduling teams aiming to enhance client engagement, streamline communication, and maintain a professional touch without manual effort.