Automated Invoice Processing & Data Logging Workflow

This n8n workflow automates the extraction, analysis, and logging of invoice data from uploaded PDFs. It streamlines invoice processing by converting PDFs to images, extracting key details like vendor, amount, date, and payment references using AI-powered analysis, and storing the structured data into an Airtable database. The process begins with a manual trigger or file upload on Google Drive, then uploads the invoice to ILovePDF for conversion to images. The workflow includes OCR and AI analysis to parse invoice details, with options for further customization in prompts. Finally, the processed data is saved into Airtable, and files are moved to a ‘done’ folder for organization. This automation is ideal for finance teams looking to efficiently digitize and log invoice data, reducing manual data entry and minimizing errors.