This n8n workflow automates the management of invoices stored in Nextcloud, streamlining invoice distribution and archiving while providing real-time notifications. Scheduled to run daily at 8 AM, it starts by listing all incoming invoices in a specific Nextcloud folder. The workflow checks if each invoice exists, downloads the invoice PDF, and then sends it via email to a predetermined recipient. After sending, it moves the invoice to an archive folder within Nextcloud and sends a Telegram alert to notify users about the sent invoice. Additionally, a sticky note visually documents the process, serving as an internal reminder or documentation within the workflow.
This automation is ideal for small businesses or financial teams that receive numerous invoices regularly. It reduces manual effort, ensures timely email delivery of invoices, maintains organized archives, and keeps team members informed with instant Telegram notifications. Overall, it improves efficiency, consistency, and record-keeping in invoice management workflows.
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