This n8n workflow automates the synchronization of clients, projects, and tasks between Notion and Clockify, including creating, updating, and deleting entries as needed. It runs on a schedule and can also be triggered manually via a webhook, making it ideal for keeping time-tracking data consistent across platforms.

The workflow begins with a scheduled trigger that initiates daily synchronization, or it can be manually triggered through a webhook linked to a Notion button. It retrieves existing clients, projects, and tasks from both Notion and Clockify, compares datasets, and determines discrepancies.

For clients, projects, and tasks that are found in one service but not the other, the workflow creates missing entries in the target system and updates existing entries with the latest information. It also handles deletions by removing entries in Clockify if they are archived or deleted in Notion, ensuring data consistency.

Key nodes include integrations with Notion and Clockify APIs, comparison nodes to identify differences, and decision nodes to branch actions based on dataset comparisons. Additional nodes update Notion with new Clockify IDs and handle errors to ensure robustness.

Practical use cases include teams that want to maintain accurate time-tracking records aligned with project management data stored in Notion, avoiding manual updates and discrepancies, especially when onboarding or offboarding clients or projects.

Overall, this workflow provides an automated, reliable way to manage time-tracking data across Notion and Clockify, saving time and reducing errors.

Node Count	>20 Nodes
Nodes Used	clockify, compareDatasets, httpRequest, if, limit, merge, noOp, notion, scheduleTrigger, set, stickyNote, stopAndError, webhook